Establish an IT Asset and Account Ledger

IT asset and account registries are the cornerstone of enterprise IT management. We help organizations establish a robust IT asset and account management system, leveraging three core spreadsheets—the asset inventory, the account inventory, and the password ledger—to achieve comprehensive, visualized management of IT resources. This ensures that user access rights are promptly granted or revoked upon onboarding or offboarding, thereby eliminating potential security risks.

Asset Inventory Management: Establish a comprehensive IT asset inventory that records detailed information on all hardware assets (servers, computers, printers, network devices) and software assets (operating systems, application software, licenses), including device model, configuration specifications, purchase date, warranty period, user, storage location, and more. Supports asset lifecycle management and depreciation calculation.

Account Inventory Management: Establish a unified account inventory to document detailed information for all system accounts—including server accounts, database accounts, application system accounts, and cloud service accounts—such as account name, associated system, scope of permissions, owner, creation date, and last access date. Ensure that each account has clearly defined accountability.

Password Ledger Management: Establish a secure password management mechanism and store all critical system passwords in an encrypted format. The password ledger shall include information such as the system to which the password belongs, the account name, password complexity requirements, password change cycle, and the custodian. It also supports periodic passwordchange reminders and auditing.

Onboarding/Offboarding Access Management Process: Establish a standardized IT access management process for employee onboarding and offboarding. Upon onboarding, the system automatically triggers the creation of relevant user accounts and the assignment of appropriate permissions based on the employee’s role; upon offboarding, it automatically disables all user accounts and revokes associated permissions, ensuring that former employees’ accounts do not become security vulnerabilities.

Core Values

Comprehensive IT asset and account ledger management is the foundation of enterprise IT governance. By implementing clear asset and account management, organizations can achieve granular control over IT resources, reduce asset idleness and waste, and ensure the timeliness and accuracy of accesscontrol policies, thereby effectively mitigating data breaches and security incidents caused by improper privilege management.